如何管理您的电子邮件
不订阅你所不读的东西
无情。 如果你三分钟没打开公司邮件
几个月，你不需要他们的邮件。 每一个合法的营销
电子邮件在底部有一个未订阅链接。 使用它。
是的，这需要时间。 是的，你必须做数十次(也许)
数百)的订阅。 但值得，把它当作春天
清理你的数字生活。
设置过滤器
过滤器是自动规则，用于在您甚至之前组织您的电子邮件
看见了这里是电子邮件的强大之处。
基本过滤：
-
来自特定个人或域的自动标签/标签邮件
-
跳过收件箱获取您想要保存但不需要的通讯
立即读取
- 家人或重要联系人的明星邮件
-
应用后自动归档收据和确认
标签
大多数电子邮件客户端允许您创建过滤器。 在 Gmail 中，单击
任何邮件上的三个点，并选择“像这样的 Filter 信件”。 内
Apple Mail，你去邮件设置规则。 在Outlook中，这是
根据设置邮件规则。
高级过滤( 为勇者):
-
使用搜索操作员创建复杂的过滤器( 如
发文人：newsletter QQ 或发文人：promo QQ)
-
为特定发送者设置自动响应器
无
-
创建将某些电子邮件转发到其他地址的过滤器
颜色编码( Apple 邮件)
如果您使用 Apple 邮件，您可以在电子邮件中添加颜色标记，这使得
扫描您的收件箱要简单得多。 不同的颜色可以
代表不同的类别、紧急程度或项目。
要在 Apple 邮件中设置：
- 进入邮件设置规则
- 创立一条新规则
- 设置条件(如“来自包含”或“对象包含”)
-
在“执行以下动作”下，选择“一组颜色”，并
选择颜色
- 留着吧
我用红色做紧急物品蓝色做私人通信绿色
来确认，黄色的东西，我需要读，但不是
时间敏感。 你的系统对你有意义那个
点是帮助大脑过程的视觉组织
更快的信息。
使用像 Pro 一样的搜索
如果你知道如何使用，电子邮件搜索就非常强大。 给
是一些诡计：
Gmail 搜索操作员：
- 发自：[电子邮件保护] - 特定个人的电子邮件
直接发送给您的电子邮件
- 主题：发票 - 电子邮件中包含"发票"
主题
- 有：附录 - 有附件的电子邮件
- 文件名：pdf - 带有PDF附件的电子邮件
- 2023/01/01之后 – 从特定日期开始的电子邮件
- 是：未读 – 未读邮件( 显然)
- 是：明星 - 明星邮件
你可以把这些结合起来：
发件人：[电子邮件保护]在2024/01/01之后有：
Apple 邮件搜索：
-
使用顶端的搜索字段并选择特定标准
(从，到，主题)
-
精确短语使用引号：
"季度报告"
- 在一个特定的邮箱内搜索，先选择它
搜索越好组织起来越少
手动的搜寻是你的朋友。 寻是生。
本文由 AI图鉴自动抓取并翻译，版权归原作者所有；如需查看原文请点下方链接。
How to Manage Your Email
Unsubscribe from Everything You Don't Read
Be ruthless. If you haven't opened an email from a company in three
months, you don't need their emails. Every legitimate marketing
email has an unsubscribe link at the bottom. Use it.
Yes, it takes time. Yes, you'll have to do it for dozens (maybe
hundreds) of subscriptions. But it's worth it: think of it as spring
cleaning for your digital life.
Set Up Filters
Filters are automated rules that organize your email before you even
see it. This is where email gets powerful.
Basic filtering:
-
Automatically label/tag emails from specific people or domains
-
Skip the inbox for newsletters you want to keep but don't need to
read immediately
- Star emails from your family members or important contacts
-
Automatically archive receipts and confirmations after applying a
label
Most email clients let you create filters. In Gmail, you click the
three dots on any email and select "Filter messages like this." In
Apple Mail, you go to Mail → Settings → Rules. In Outlook, it's
under Settings → Mail → Rules.
Advanced filtering (for the brave):
-
Use search operators to create complex filters (like
from:newsletter@* OR from:promo@*)
-
Set up auto-responders for specific senders when you're
unavailable
-
Create filters that forward certain emails to other addresses
Color Coding (Apple Mail)
If you use Apple Mail, you can add color tags to emails, which makes
scanning your inbox significantly easier. Different colors can
represent different categories, urgency levels, or projects.
To set this up in Apple Mail:
- Go to Mail → Settings → Rules
- Create a new rule
- Set conditions (like "From contains" or "Subject contains")
-
Under "Perform the following actions," select "Set Color" and
choose your color
- Save it
I use red for urgent stuff, blue for personal correspondence, green
for confirmations, and yellow for things I need to read but aren't
time-sensitive. Your system can be whatever makes sense to you. The
point is visual organization that helps your brain process
information faster.
Use Search Like a Pro
Email search is incredibly powerful if you know how to use it. Here
are some tricks:
Gmail search operators:
- from:[email protected] – emails from a specific person
- to:me – emails sent directly to you
- subject:invoice – emails with "invoice" in the
subject
- has:attachment – emails with attachments
- filename:pdf – emails with PDF attachments
- after:2023/01/01 – emails from a specific date onward
- is:unread – unread emails (obviously)
- is:starred – starred emails
You can combine these:
from:[email protected] has:attachment after:2024/01/01
Apple Mail search:
-
Use the search field at the top and select specific criteria
(From, To, Subject)
-
Use quotation marks for exact phrases:
"quarterly report"
- Search within a specific mailbox by selecting it first
The better you get at search, the less you need to organize things
manually. Search is your friend. Search is life.
Auto-fetched and translated by AI Atlas. All rights belong to the original author.